Martial arts gym software that starts with the membership

A white belt joins on a monthly membership. Two months later she adds a ten class pack for the no-gi sessions she cannot reach on her usual nights, and her brother buys onto the same pack. All of it sits on one profile at the same time, each with its own price, its own validity and its own credit count. Whether you call the place a dojo, a club, a studio or a school, martial arts school management software has to hold what you actually sell, and what you sell is rarely one product.

Credits come off automatically when a class is booked and go back in full if it is cancelled. A membership with no credit ceiling is simply unlimited. When a coach wants to hand a session back as a goodwill gesture, the front desk adjusts the remaining classes by hand without erasing the history of what was already used.

Freezes are where software quietly costs students money. When a fighter leaves for a two month camp, you pause the membership with a reason. On her return the end date moves forward by exactly the number of days it was frozen, so she never pays for a mat she could not stand on, and the freeze stays in the membership history for the day somebody asks. A discount works the same way: applied at the sale, with its reason recorded next to it, so the price and the reason it is not the catalogue price travel together. See how payments and billing work end to end.

A member carries a main discipline and as many secondary grades as they train. Grade the same person in BJJ and their Muay Thai level does not move, because the promotion belongs to a discipline rather than to the person. The history keeps that distinction: date, discipline promoted, and the note the coach wrote on the day.

Each discipline then carries its own grade system, and you pick it. Coloured belts with their own belt set for gi jiu-jitsu, ordered levels for boxing, kickboxing and wrestling, and no grading at all for an open mat that is not graded. Judo, karate and taekwondo are added the same way, with their own name, colour and icon, and a school that treats gi and no-gi as two separate progressions simply runs them as two disciplines. Everything a coach records here lands back on the member profile next to attendance and payments.

When a member is a minor, the member area asks for the guardian's name, phone number and relationship, and treats the profile as incomplete until it has them. The student can fill in the rest, but the boundary between what a member may change and what belongs to the school is enforced field by field on the server, not merely greyed out on screen. Nobody quietly edits their own belt, their own membership or their own balance.

Your liability waiver is your text. A parent reads it and signs it with a finger on the tablet at the desk, and the signature is kept with a PDF you can produce on demand. Anything else you need signed sits beside it: club rules, a medical certificate, consent for an interclub. Students re-read and download their own signed waiver from the member area, which ends the phone call that starts with please send me a copy. And if a first class is booked with no waiver on file, the software emails whoever you nominate rather than leaving it to be noticed at the door on a busy check-in.

A member can be billed by another member. The payer's profile lists their dependants, while each child keeps a profile of their own with their own belt, their own attendance and their own grade history. The family is joined at the till and nowhere else, so you never lose track of which child is where. A credit pack can also be shared between two members, so one family card covers a parent and a child, and bookings from either of them come off the same pool.

Be clear about the sibling discount, because this is where software usually oversells. There is no rule engine that spots a second child and takes a percentage off by itself. The discount is applied when you sell the membership, with its reason recorded on it, so a year later anyone can see why that student pays what they pay. It is a manual decision with a permanent trace, not an automation.

Capacity lives on the class and can be overridden on a single session, so one Saturday takes forty for an open mat without changing the recurring class underneath. A booking window, a cancellation cutoff and a no-show policy are yours to set, and when a session fills the waitlist takes over: the first student on it is booked and told the moment a place frees up. A single session can be cancelled on any date and reopened later, and closure days are declared once for the whole schedule.

For the fight team, competitions are tracked as their own thing: the event, the athletes entered, the result and the notes you took in the corner. An interclub on Sunday and a national in March are both just events with a card of athletes against them. Reports then split revenue by discipline, so a club running Muay Thai, jiu-jitsu and a kids karate programme can see which one is actually paying the rent. Clubs in Thailand read all of it in Thai, price in baht and reach students on LINE: gym software for Thailand.

Set the club currency to pounds and every price, receipt and report follows it. Subs renew automatically on card through your own Stripe account, and a failed payment marks the member as owing instead of letting the membership drift on unnoticed. Cash at the door and bank transfers are recorded at the desk like any other payment, with the same numbered receipt.

Now the awkward part, said out loud rather than buried. MoveMembers does not collect subs by Direct Debit. There is no GoCardless, no Bacs and no SEPA. Recurring subs run on card, plus PromptPay for clubs in Thailand. If your club is built on a mandate for every member, that is a real reason to stay where you are, and you should know it now rather than after an import.

The rest translates cleanly enough. Gradings run per discipline and per term, junior classes carry guardians and signed consent, and a session cancelled for a bank holiday comes off the closure days. If you are weighing this against the usual names, the Mindbody alternatives page lays the shortlist out without pretending we win every row.