Muay Thai camp software for students who stay two weeks

Nearly everything a camp sells is paid before the first session and never renews: a week of twice daily training, a card of ten classes, one session for somebody passing through on a motorbike. There is no card on file to charge next month, because for that student there is no next month.

Software built around the monthly subscription makes you fight it every single time somebody walks in with cash and a fortnight.

The orders of magnitude are public, and a manager here knows them better than we do. Guides written for students travelling to train put one session in a Phuket camp at roughly 400 to 800 THB, a week with accommodation at roughly 10,000 to 20,000 THB, and a month of dedicated training at roughly 8,000 to 15,000 THB.

Whatever your own card looks like, the shape does not change: a large prepaid amount on arrival, then nothing, then somebody new.

Ranges published by RoamFit and MuayThaiBase, two guides written for students travelling to Thailand to train. They are outside estimates, not our figures, and your own prices are the only ones that matter.

MoveMembers sells all of it as products you write yourself, and several can sit on one profile at the same time, each with its own price, validity and credit count. Credits come off when a session is booked and go back in full when it is cancelled.

A student who arrives on a week package and extends for a month keeps both in her history, and the front desk never has to end one thing to start another.

The straightforward way is separate products: one for the people who live down the road, another for somebody who flew in for a fortnight, each with its own price, validity and credit count. You write as many as you need.

For the student who paid before boarding, you can have the validity start at the first session rather than the day the transfer landed, so nobody loses days to a flight.

Two things then make prices genuinely differ without a second ledger. A pack can be tied to a discipline, so a ten session Muay Thai card cannot be spent on the BJJ class next door, which matters the moment you teach several disciplines at several prices.

And a session can be told what it costs: the Saturday clinch with three kru on the floor takes two credits, the Sunday morning run the camp puts on takes none. Same student, same pack, different price per session.

One to one training carries its own rate inside the same product, so nobody retypes the amount from memory and mistypes it on the twentieth sale.

When a couple or two friends want to train together and pay once, you set how many people share the pack, counting the holder as the first of them, because that is how a camp says it at the desk.

Then there are discounts, which every camp gives every week and almost nobody writes down: something off for a kru's friend, for the student who stayed three months, for the kids from the village. Each one is recorded with its reason alongside the sale, so six months later the price still explains itself.

Now the limit, plainly. There is no rule that decides who deserves which price, and no nationality field that picks a rate for you. Somebody at the desk can still sell the wrong product to the wrong person.

This software records, it does not police, and a camp that wants an automatic guardrail should know that before it chooses.

Capacity lives on the session and can be overridden on a single date, so the Monday after a public holiday takes thirty without changing the recurring class underneath. When a session fills, the waitlist books the next student and tells them the moment a place opens.

A single session can be cancelled on one date and reopened later, and a closure day is declared once for the whole timetable rather than session by session. The class booking system page walks through every one of those settings.

Attendance is recorded per session and per student, whether they checked in at the desk, on a tablet by the door or from their own phone. Trainers are attached to the sessions they take, so at the end of a week you can see who actually ran what, which matters when pay depends on it.

Two or three times a year the timetable is not the timetable. A kru comes over from another camp for a day, a two day course opens, a team arrives to prepare for a fight.

Those go on as one-off sessions: give the session a date instead of a weekday and it happens once, with its own capacity, its own kru, its own waitlist, and its own credit cost, two credits because it is a special course or none because the camp is putting it on.

The limit, said plainly: a five day course is five one-off sessions rather than one object with one price and one list of names. If you want to sell it as a block, the way that actually works is a product for the course, tied to the discipline the course runs under.

Whoever buys it can only spend it on the course's sessions, and the credits left over cannot leak into your ordinary timetable.

That is the country, not the camp. PromptPay recorded 2.38 billion transactions in the single month of May 2026, on more than 90 million registrations, and the merchant cost of a QR transfer is nil or close to it against roughly 1.5 to 2.5 percent on a card.

Telling a Thai business to move its members onto cards is telling it to start paying a fee it does not pay today.

PromptPay volumes as reported by The Nation, card fee comparison from Xendit's guide to QR payments in Thailand. Both were read in 2026 and are worth rechecking before anyone quotes them again.

So cash, bank transfer, PromptPay and card are all first class payment methods, and you decide which ones your desk offers. Every payment lands on the student's profile with a numbered PDF receipt carrying your tax number.

Gloves, wraps, oil and water are sold on the same screen with stock counted down, and a tab can stay open through a stay and be settled on the last day.

Somebody walking in without booking is the ordinary case at a camp, not the exception, so the desk starts with two fields. A name, a phone number, and that person has a profile and is on the session list in the same movement. The rest of their details wait until the day they decide to stay another week.

And for the visitor who buys water and a pair of wraps and is never seen again, you can sell without creating anybody at all, while the takings still land in the same book as everything else.

Here is the limit that belongs next to it. Every check-in is attached to a session on the timetable. There is no bare visit record, nothing that says somebody came in, hit the bag on their own and went home again.

A camp that opens its floor outside the timetable and wants those people counted needs a session on the schedule to check them into, an open training slot running through the day will do, but it has to exist. Better read here than found out after an import.

For the group rounds, a flat rate for the session plus a bonus for each person who actually checked into it. Set the camp default once, then give a rate of their own to the kru who has one.

A kru with no rate of their own falls back on the camp default rather than quietly on zero, which is the kind of silence that costs somebody their month.

Before any pay appears at all, the camp answers one question: are you paying for sessions that were on the timetable and not cancelled, meaning the kru turned up, or for sessions where at least one person checked in, meaning it actually ran? Both policies exist in Thai camps and they give different numbers.

Until you answer, the screen shows no pay whatsoever. That is deliberate rather than unfinished: a plausible looking guess is the worst possible thing to produce about money leaving somebody else's pocket. And when a kru covers for another, the one who took the session is the one credited, not the name on the class.

One to one training is the second question and has three shapes: the camp takes a percentage, the camp takes a fixed amount per session, or the kru rents your time and collects from the student directly, setting their own price.

The two sides are not handled the same way, and it is worth knowing before you plan around it: group sessions total by month, a month can be marked as paid and its amount is then frozen, and they export as CSV over the dates you choose.

One to one shows as a running total since the beginning, with no date range and no export. If you settle it monthly, you read it off the screen and write it down yourself.

Say the limit as clearly as the rest. This is not payroll. There is no social security calculation and no payslip, and while hours worked are shown, the pay multiplies sessions rather than hours.

What it answers is who is owed how much and what has already been paid, which is what camps actually argue about at the end of the month.

Treat that as a description of demand rather than as your accounts, because it comes from guides for travellers and not from anybody's books. Your own year is the one to build for, and two conversations with neighbouring camps will tell you more than any article.

What is worth noticing is that the two halves of the year break different things.

In season, the thing that breaks is capacity: a session sized for twenty with thirty people standing in it. Caps, a per date override and a waitlist are the difference between a full ring and a room nobody enjoys.

Out of season, what matters is freezing a long stay package without stealing the days somebody already paid for, and being able to see which weeks actually paid for themselves.

Everybody picks their own language and the software ships in ten of them, Thai and English included, with the student portal translated the same way. A Thai front desk and a foreign manager work in the same camp, on the same data, without either of them having to switch to the other's language.

Messages follow the same logic. LINE is two way and connected from your camp's own official account, which is how Thai students and Thai staff already talk. WhatsApp goes out through the templates Meta has approved for your account, which is how a student who has flown home stays reachable when they plan their next trip.

SMS and email cover the rest. Replies on LINE arrive in a shared inbox and stay attached to the student's profile, while WhatsApp and SMS are outbound only, and it is better you read that here than find it out in February.

Everything above is the camp version of a wider subject: running a gym or a camp in Thailand covers the PromptPay QR at the desk, the receipt that carries your tax number, what the PDPA asks of you, and why your booking page turns up on Google.