How do I build my product catalogue and track stock?
Create products, price them with a cost, use variations for sizes, and decide which items the software counts down.
Create products, price them with a cost, use variations for sizes, and decide which items the software counts down.
Shop › New product
On this page7
Create a product
Path: Shop › New product (top right).
Only the name is required, everything else can wait. You can add a photo, which is shrunk before it is saved, so a phone photo is fine. A product with no photo shows the icon and colour of its category instead, which is the fastest way to make a catalogue readable without photographing everything.
Price, cost and margin
Price is what the customer pays. Cost is what you paid your supplier for one unit. When both are filled, the drawer shows the margin in money and in percent, right under the two fields.
Categories and their look
Pick a category from the list, or type a new name in the small field below and press Add. The new category is created and selected in one go.
Once a category is selected, a Category look block appears: an icon or an imported image, and a colour. This is what shows on every product of that category that has no photo of its own.
Variations for sizes and colours
Use variations when the same item comes in several sizes or colours. Each variation has its own name, its own stock, and optionally its own price. Leave the price of a variation blank and it sells at the product price.
Variations have no cost field. They are valued at the cost of the parent product.
Track stock, or sell without counting
For a product without variations, a Track stock box decides everything. Unticked, the product is unlimited: it never runs out, never shows a stock badge, and never appears in the low stock alert. That is the right choice for things you do not want to count, like water bought by the crate.
Ticked, you type how many units you hold. Every sale takes units off, every restock puts them back.
Out of stock, and the low stock warning
Product cards carry a stock badge: green in stock, amber low stock, red out of stock. Unlimited products carry no badge. An out of stock card is dimmed and cannot be tapped to sell.
At the top of the Shop page, a warning panel lists every product and variation at or below your low stock threshold, set in Settings › Shop. Tapping one opens its drawer so you can correct the quantity on the spot.
Take a product off sale, or delete it
Untick Available for sale to stop selling an item without losing it. It stays in your catalogue view but drops out of the sale screen.
To remove it for good, use the three dots menu on the product card and choose Delete. A deleted product goes to the Trash, restorable for as long as your retention setting allows. Sales already recorded are never touched: deleting a product does not erase the revenue it made.